Apostille Services in Phoenix, AZ
Phoenix is where Arizona apostilles are actually issued. An Arizona-issued or Arizona-notarized document is authenticated by the Arizona Secretary of State, Apostille Department, whose counter is in Phoenix; a federal document — an FBI background check, a naturalization certificate, an IRS Form 6166 — is authenticated several states away by the U.S. Department of State in Washington, DC. Most orders from the Valley involve one or the other, and a few involve both. We file both.
Our Arizona filings are walked into the Phoenix counter by a local partner we work with directly, rather than posted into the state’s mail queue. Everything else — intake review, the federal leg in Washington, tracked return — is handled by our own staff. You order online; nothing about this requires you to drive anywhere.
- Arizona documents are filed at
- Arizona Secretary of State, Apostille Department, Phoenix
- Our price, Arizona documents
- $220 per document
- Our price, federal documents
- $120 per document
- County certification first in Arizona
- Not required
What we file for Phoenix clients
Arizona documents
$220 per document
Filed with the Arizona Secretary of State, Apostille Department in Phoenix, in person.
- Birth, marriage, death certificates and divorce decrees
- Notarized documents: powers of attorney, affidavits, consents
- Diplomas, transcripts and academic records
- Corporate records: good standing, incorporation, resolutions
- State court orders: name change, adoption, probate, guardianship
- Driving records and certified copies of state-issued ID
Federal documents
$120 per document
Hand-delivered to the U.S. Department of State in Washington, DC by our own staff.
- FBI Identity History Summary (background check)
- Certificate of Naturalization (N-550, N-570)
- Certificate of Citizenship (N-560, N-561)
- IRS Form 6166 and Treasury documents
- FDA, USPTO and other federal agency certificates
- Military records and DD-214
Federal court documents
$195 per document
A federal court record is apostilled by the clerk of the court that issued it — for this region, the U.S. District Court, District of Arizona. It does not go to the Department of State at all.
- Certified copies of judgments, decrees and orders
- Certificates of good standing for attorneys
- Bankruptcy court records
- Naturalization records held by the court
- Certificates of no record
Priced flat, plus shipping to the courthouse and back to you.
What Arizona requires
- Arizona does not require a county-clerk certification first. A properly notarized document goes straight to the Secretary of State.
- The office has to receive an original notarized or certified recorded document. A photocopy is refused.
- Arizona’s own published turnaround is ten to twenty business days by mail. Walk-in service is available, which is the reason a local partner is worth having.
- The state’s walk-in expedite is capped at six documents per visit, so a larger batch is a scheduling question rather than a single counter visit. Tell us the count up front and we will give you a realistic date.
- Mailed requests must include return postage, and the state does not accept cash by post.
More detail, with sources: our Arizona apostille guide. Arizona’s fees, addresses and turnaround there were checked against the Secretary of State’s own published page on 8 September 2026.
Why we work with a local partner in Phoenix
A commissioned Arizona notary public and remote online notary (RON) who also works as an apostille courier and is an NNA-certified signing agent, based in Phoenix.
- Walks Arizona documents into the Secretary of State’s Phoenix counter instead of posting them.
- Can notarize in person anywhere in the Phoenix metro, or online by remote online notarization, when a document needs a fresh notarial act before it can be apostilled.
- Signing-agent trained, which matters on loan, estate and immigration packets where one wrong notarial certificate costs the whole filing.
We work with this partner directly and manage the file end to end. Your order, your invoice, your tracking and your point of contact stay with us.
Arizona is one of the states where the gap between posting a document and walking it in is measured in weeks rather than days. The Secretary of State’s published mail turnaround is ten to twenty business days; the counter in Phoenix is same-visit work. For a visa appointment, a closing date or a consular file with a deadline, that difference is the whole job.
The second thing a local partner solves is the notarial act itself. Powers of attorney, affidavits, consents and corporate resolutions all have to be notarized before the state will touch them, and a defective notarial certificate — a missing venue, a stale commission, the wrong wording — is the usual reason a filing like that comes back, rather than anything to do with the apostille itself. Having a commissioned Arizona notary and remote online notary in the metro means the notarization and the filing are handled by people who already know what the state will reject.
How your order runs
- Tell us what the document is and where it is goingThe destination country decides the route: a Hague member takes an apostille, everywhere else takes authentication plus embassy legalization.
- Upload it, or post the originalSome documents can be filed from a digital copy; vital records, notarized originals and certified court copies have to travel. Intake review tells you which before you post anything.
- We check it before it is filedA defective or expired notarial certificate is the usual reason a filing comes back, rather than anything wrong with the document. That check happens here, not at the counter.
- Filed in person — Phoenix for Arizona documents, Washington, DC for federalArizona documents are hand-delivered at the Arizona Secretary of State, Apostille Department by our local partner. Federal documents are hand-delivered at the U.S. Department of State by our own staff. Federal court documents go to the clerk of the issuing court.
- Tracked return, or straight on to your recipientThe apostilled original comes back to you by tracked courier, or ships directly to a foreign recipient if that is faster. A scan is available the moment the apostille is issued.
What it costs in Phoenix
| What | Price | What that includes |
|---|---|---|
| Arizona state document | $220 per document | Includes the Arizona filing fee. |
| Federal document | $120 per document | Includes the U.S. Department of State fee. |
| Federal court document | $195 per document | Flat. Shipping to the courthouse and back is billed separately. |
| Expedited return — uploaded Arizona documents | +$75 per document | 1–3 business day return. Not available on vital records or mailed-in originals. |
| Tracked shipping | from $25 per leg | International delivery is priced at checkout. |
| Card processing | shown before you pay | Itemised on the quote. Nothing is added after you have paid. |
Government filing fees are included in the per-document price. Embassy legalization, certified translation and notarization are separate services and are quoted before you pay.
Where we serve from Phoenix
Documents reach us by upload or tracked post, so nothing here depends on how close you are to Phoenix. These are the places our Arizona filings most often come from.
- Downtown Phoenix
- Midtown Phoenix
- Camelback East
- Arcadia
- Biltmore
- Deer Valley
- Desert Ridge
- Ahwatukee
- Laveen
- Maryvale
- Paradise Valley
- Scottsdale
- Tempe
- Mesa
- Chandler
- Gilbert
- Glendale
- Peoria
- Surprise
- Avondale
- Goodyear
- Buckeye
- Queen Creek
- Apache Junction
- Maricopa County
- Pinal County
- Tucson
- Flagstaff
- Prescott
- Yuma
Questions people ask about Phoenix apostilles
Do you have a walk-in office in Phoenix?
No, and we will not pretend otherwise. We do not operate a public counter in Phoenix. Orders are placed online, documents reach us by upload or tracked post, and our Arizona filings are hand-delivered at the Secretary of State’s Phoenix counter by the local partner we work with. Our own staffed offices are in Washington, DC, New York, Tallahassee and Irvine.
How much does an apostille cost in Phoenix?
Arizona state documents are $220 per document, which includes the Arizona Secretary of State’s own filing fee. Federal documents are $120 per document, government fees included. Federal court documents are $195 per document plus two-way shipping, because those are issued by the clerk of the court that issued the record. Tracked shipping starts at $25 per leg and the card processing fee is shown before you pay — nothing is added afterwards.
How fast can you turn an Arizona apostille around?
Faster than the state’s own mail queue, which Arizona publishes as ten to twenty business days. Uploaded Arizona documents other than vital records can be expedited to a 1–3 business day return for $75 per document. Standard orders are estimated at seven business days after intake review, excluding Fridays and federal holidays, with shipping time on top. Vital records and mailed-in originals cannot be expedited, because the state’s own timetable governs them and we do not yet have the document in hand.
Which of my documents are Arizona documents and which are federal?
If an Arizona official issued it or an Arizona notary notarized it — a birth or marriage certificate, a court order, a diploma, a power of attorney, a certificate of good standing — it is an Arizona document and it is filed in Phoenix. If a federal agency issued it — the FBI, USCIS, the IRS, the FDA, the Department of Defense, a federal court — no state can certify a federal signature, and it goes to the U.S. Department of State in Washington, DC. We sort this at intake; if you are not sure, send it and we will tell you which route it takes before anything is filed.
Does Arizona need a county clerk certification first?
No. Arizona is not one of the states that insert a county-level step, so a properly notarized Arizona document goes directly to the Secretary of State. The notarial certificate itself still has to be correct and the commission still has to be current.
My document is from another state but I live in Phoenix. Where does it go?
To the state that issued it. Authentication follows the document, not the person: a Texas birth certificate is filed in Austin and a New York diploma is filed in Albany, however long you have lived in Arizona. You can still order it from here, and we file it wherever it has to go.
The country I am sending to is not in the Hague Convention. What then?
Then an apostille is not what the document needs. A non-Hague destination requires authentication followed by legalization at that country’s embassy or consulate, and the chain is longer and country-specific. We handle that route too, and the requirements for each country are set out in our embassy legalization guide.
What to do next
Start the order online and the intake review tells you which route your document takes, what it will cost and a realistic date before you post anything. If you would rather ask a person first, call or text (760) 469-2997 or email us.
- Start an order
- our Arizona apostille guide
- Federal court document apostille
- Embassy legalization for non-Hague countries
Start an orderCall or text (760) 469-2997submissions@federalapostille.org
Our other partner locations
FederalApostille.org is a private document processing service. We are not a government agency and we do not operate a public counter in Phoenix; Arizona filings are hand-delivered by the local partner we work with, and federal filings by our own staff in Washington, DC. Government requirements and fees change without notice, so confirm anything critical with the receiving authority before posting documents.