Track Your Federal Apostille Order
Stay informed at every stage of your federal apostille processing. Use the tracker below to check your order status in real time — from the moment we receive your documents through Department of State processing and return delivery. Enter your order number or email address to get started.
Real-Time Status Updates
Your order status updates automatically at each processing milestone — document receipt, professional review, Department of State submission, apostille issuance, and return shipment. No need to call or email for routine updates.
Need Help With Your Order?
If you have questions about your order status or need to make changes to your submission, our team is here to help. Call (760) 469-2997 or email submissions@federalapostille.org for personalized assistance.
Your Order Moves Through These Stages
1
Order Received
Documents arrive at our DC office
2
Document Review
Professional verification of requirements
3
Submitted to Dept. of State
Delivered to Office of Authentications
4
Apostille Issued
Federal apostille attached to your document
5
Shipped to You
Tracking number provided
✓ Automatic Status Updates
✓ Shipment Tracking Included
✓ Email Notifications
✓ Dedicated Support Team
Enter Your Order Details Below
Use your order number or email address to look up your current processing status.
Order Tracking
Federal Apostille & Authentication Services
Enter your order number and email address to view the current status of your order.
Understanding Your Order Status
Your order passes through several stages as it moves from our office to the U.S. Department of State and back. Here is what each status means and what to expect at every step.
| Status | What It Means | Typical Duration |
|---|---|---|
| Order Received | Your documents have arrived at our Washington, DC office and are logged into our system. | Same day |
| Document Review | Our team is verifying that your documents meet all Department of State requirements — checking seals, signatures, and document format. | 1–2 business days |
| Submitted to Dept. of State | Your documents have been hand-delivered to the U.S. Department of State Office of Authentications and are in the federal processing queue. | 10–12 business days |
| Apostille Issued | The Department of State has issued the apostille certificate and attached it to your document. We have retrieved the completed document from the Office of Authentications. | Included above |
| Shipped | Your completed apostille has been shipped via your selected carrier. A tracking number is available in the tracker above and sent to your email. | 1–5 business days (varies by method) |
| Delivered | Your apostilled document has been delivered to the address on file. Carrier confirmation is available via the tracking link. | — |
What to Expect While Your Order Is Processing
Email Notifications
You will receive automatic email updates when your order reaches key milestones. Check your spam or junk folder if you are not seeing updates — emails come from submissions@federalapostille.org.
Processing Timeline
Standard processing at the Department of State takes 10–12 business days from the date of submission. Your status may remain unchanged during this period — this is normal. The status will update once the apostille has been issued.
Document Issues
If we discover any problems during our document review — such as a missing seal, incorrect format, or ineligible document — we will contact you directly by phone or email before proceeding. No charges are applied until your document passes our review.
Return Shipping Tracking
Once your apostilled document ships, a carrier tracking number appears in the tracker above and is emailed to you. Click the tracking link to follow your package in real time through USPS, FedEx, or UPS depending on your selected shipping method.
Trouble Finding Your Order?
Check your confirmation email
Your order number was included in the confirmation email sent when we received your documents. Search your inbox (and spam folder) for emails from submissions@federalapostille.org.
Try your email address instead
If you cannot locate your order number, enter the email address you used when submitting your order. The tracker will display all orders associated with that email.
Your order number was included in the confirmation email sent when we received your documents. Search your inbox (and spam folder) for emails from submissions@federalapostille.org.
Try your email address instead
If you cannot locate your order number, enter the email address you used when submitting your order. The tracker will display all orders associated with that email.
Recently submitted?
If you mailed your documents, your order may not appear in the tracker until we physically receive and process the package. Allow 2–5 business days for standard mail delivery to our DC office.
Still need help?
Call us at (760) 469-2997 or email submissions@federalapostille.org and we will look up your order manually.
If you mailed your documents, your order may not appear in the tracker until we physically receive and process the package. Allow 2–5 business days for standard mail delivery to our DC office.
Still need help?
Call us at (760) 469-2997 or email submissions@federalapostille.org and we will look up your order manually.
Frequently Asked Questions About Order Tracking
How do I track my federal apostille order?
Enter your order number or the email address associated with your submission into the tracking tool at the top of this page. Your current processing status will display immediately, along with a timeline of completed and upcoming milestones.
How often is the order status updated?
Your order status updates at each major processing milestone: document receipt, professional review completion, submission to the Department of State, apostille issuance, and shipment. During the Department of State processing period (10–12 business days), the status will remain at "Submitted" until the apostille is issued — this is expected.
What do the different order statuses mean?
Each status corresponds to a specific stage in the apostille process. "Order Received" means we have your documents. "Document Review" means our team is verifying requirements. "Submitted to Dept. of State" means your documents are in the federal queue. "Apostille Issued" means processing is complete. "Shipped" means your documents are on the way back to you with a tracking number. See the detailed table above for full explanations.
My status hasn't changed in over two weeks. What should I do?
Standard Department of State processing takes 10–12 business days (not calendar days). If more than 14 business days have passed since your order was submitted to the Department of State and the status has not changed, contact us at (760) 469-2997 or email submissions@federalapostille.org. We will check directly with the Office of Authentications on your behalf.
Can I track my return shipment?
Yes. Once your completed apostille ships, a carrier tracking number and direct tracking link will appear in the order tracker and will be emailed to you. You can follow your package in real time through the carrier's website — USPS, FedEx, or UPS depending on the shipping method you selected at checkout.
I lost my order number. How can I find it?
Your order number was sent in your confirmation email from submissions@federalapostille.org. If you cannot find it, you can also track your order by entering the email address you used when submitting your documents. If neither option works, call us at (760) 469-2997 and we will locate your order manually.
Need to Submit Another Document?
Professional federal apostille processing from our Washington, DC office. $120 flat rate with real-time order tracking and secure document handling.
Or call us at (760) 469-2997 | Email: submissions@federalapostille.org
Connect With Us
Federal Apostille and Notary Processing
400 8th St NW, Washington, DC 20004
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